Welcome to Greenroom
What Greenroom is, who it's for, and how the product is organized
Greenroom is Drama Free Payroll — payroll built specifically for Broadway and Off-Broadway productions, with union contracts built in rather than bolted on. Instead of running your show's payroll through a generic payroll product and hand-tracking union rates on the side, Greenroom already knows the rules for AEA, ATPAM, IATSE (including Local 798, Hair & Makeup), SDC, and USA 829 — so a payee's union and role determine their pay automatically, and a scheduled contract rate increase applies itself on the right date instead of needing a manual update.
Who it's for
Greenroom is built for Broadway and Off-Broadway theatrical productions — companies running weekly payroll across a mix of union and non-union cast, crew, and production staff. At launch that's scoped to single-state (New York) productions; touring and multi-state payroll are planned but not available yet. See Known Gaps for what's confirmed built versus still on the roadmap.
The people you'll pay
Every payee in Greenroom is one of four types:
| Type | Who this covers |
|---|---|
| Employee | W-2 cast, crew, and staff |
| Loan-out | A performer or creative paid through their own loan-out corporation |
| Contractor | 1099 individuals — many union designers, directors, and choreographers fall here |
| Vendor | Companies and individuals you pay for goods or services, not performance |
What you can do in Greenroom
Run payroll. A guided flow — Employees & Loan-outs, Vendors & Contractors, Payroll Summary, Union Reports, then Submit — that you can leave and come back to. Submit by 12pm ET on the pay date so funds settle on time. Running payroll is the one thing that waits on a one-time approval from Greenroom (see below); everything else is available the moment you sign up.
Let union rules do the math. Union Studio holds every agreement's rates, premiums, and fund contributions as effective-dated data, not hardcoded logic, so rate changes land automatically on the date they're supposed to.
Onboard payees without chasing paperwork. Add a payee yourself, or send them a link to fill in their own information — I-9 for employees, W-9 for everyone paid on a 1099, direct deposit, and the tax and union forms their role requires. See Payee Onboarding for exactly how that works today.
Pull reports from live data. A payroll register, union remittance report, QuickBooks CSV, a consolidated register across a date range, and a 1099 filing preview — every report is generated from the current database, not a static export that can drift out of date.
Run more than one production from one login. If you manage multiple companies, a switcher in the top bar moves you between them without signing out.
Getting your company approved
Signing up gets you full access to set up your company and start adding payees right away — Greenroom's one-time review only gates the ability to actually run payroll. Once your company's setup is complete and you submit it, Greenroom reviews and approves it, and payroll unlocks. First Steps walks through this in order.
Who works in Greenroom
Two roles cover the product this documentation describes:
| Role | What they can do |
|---|---|
| Company manager | Full access inside every company they belong to — setup, payees, payroll, reports. Every teammate you invite gets this same role; there aren't finer-grained permission levels within a company yet. |
| Super admin | Greenroom's own staff. Reviews and approves companies, sees every company on the platform, and maintains the underlying union rules in Union Studio. |
Payees hold a separate role with their own portal for pay stubs, tax documents, and profile details — a different sign-in path that isn't covered by this documentation. See Signing In for where the manager/super-admin product and the payee portal split.
Before you start
- An account — either you created your company yourself at sign-up, or a manager at your company invited you. Both paths are covered in Signing In.
- Your production's basic details on hand: legal company name, and FEIN and business address when you're ready (FEIN can wait until later if you don't have it yet).
- Bank account details for payroll disbursement, when you're ready to add them — you don't need these on day one.
Next steps
Continue with Signing In to access your account, then First Steps to set up your company and add your first payees.