Payroll Reports
The payroll register — what it shows and how to generate it, plus where the QuickBooks export moved
Greenroom has one payroll-focused report on the Reports page: the payroll register, a plain summary of who got paid what on a run. Pick a run, click Generate, the report appears on the page.
Looking for pay stubs?
The payroll register doesn't hold pay stubs. Every payee's pay stub, or the pay statement a loan-out, contractor or vendor gets instead, is on the Pay statements tab of Reports, one payroll at a time, and on the payee's own page, to view or download. Each payee also sees their own in their portal. See Pay stubs in Payee Reports.
Looking for the QuickBooks export?
It's the QuickBooks package (QBD), which replaces the single-sheet "QuickBooks CSV" report — a versioned Excel workbook and PDF with a recognition journal entry, a cash settlement batch, and a reconciliation, generated from its own page rather than this one. See QuickBooks Package (QBD) for how it works and how to set up the account mapping it needs.
Payroll register
Pick a run from the dropdown — it lists the same reportable runs described in Reports Overview — and generate. You get one row per payee on that run:
| Column | Description |
|---|---|
| Payee | Payee's display name |
| Type | Employee, Loan-out, Contractor, or Vendor |
| Gross | Gross pay for the run |
| Deductions | Pre-tax and post-tax deductions combined |
| Taxes | Employee tax withholding |
| Net | Take-home pay |
| Method | Direct deposit or check |
| Payment # | Each payment's own number: a direct deposit's payment number, such as E000001, or a paper check's check number. Personal checks are numbered when you print them or have us mail them, so a paper check shows — until then. A payroll that never went through payment numbering heads this column Check # and lists check numbers only: one submitted before Greenroom began numbering direct deposits, an amendment, or one that hasn't finished submitting |
A totals row foots the Gross, Deductions, Taxes, and Net columns. A payee who was excluded from the run (pulled out before it was finalized) doesn't appear at all — the register only reflects who was actually paid. A payee on a benefits-only week carries a Benefits only badge with their employer contributions, and their method reads No wage payment.
Two sections can follow the table:
- Retirement deductions: one entry per retirement deferral on the run: the payee, the plan, the tax treatment (Pre-tax or Roth (after tax)), the recorded basis, the election (a percentage or a flat amount per pay period), and the amount withheld this period. These amounts are already inside the register's Deductions total.
- Child trust allocations: for each minor with a trust, the elected percentage of gross, the current contribution due, the amount allocated to the trust, and their personal payment, with totals for the run. Trust allocations are paid from net pay; the remainder is the payee's personal payment.
The table is flat and read-only: there's no search box, no state/gender/age filters, and rows don't expand or link anywhere. If you need a payee's full history across runs rather than one run at a time, see Payee Reports.
A finished run's own page in Payroll History opens this report directly: its Register button lands here with that run's register already generated.
Exporting
The payroll register has a Download CSV button in the top-right corner — that's the only export format for it. The CSV heads its number column the same way the table does, Payment # or Check #. See Reports Overview for why there's no PDF option here, and for the two reports elsewhere in the product (the QuickBooks package and union reports) that do produce a PDF.
Next steps
See QuickBooks Package (QBD) for the accounting export that replaced the QuickBooks CSV report, Union Reports for fund-by-fund remittance totals, Company Reports for the date-range rollup across every paid run, or return to the Reports Overview.
Payee Reports
There's no standalone payee report — here's where a payee's numbers actually show up, and where you view and download their pay statements
QuickBooks Package (QBD)
Generating a versioned QuickBooks Desktop accounting package from a payroll run, and mapping your categories to real QuickBooks accounts