Company Reports
The consolidated register — Greenroom's date-range, company-wide report — and where tax-filing reporting actually stands today
There is no company tax-filing report
The Reports page has no report card for company tax filings (941, NYS-45, W-2, and similar). This page covers what it does have: the consolidated register, Greenroom's company-wide rollup report, and the 1099 filing preview, which is the closest thing to a tax report today. See Where tax-filing reporting actually stands below.
Consolidated register
The consolidated register is Greenroom's company-wide report — a rollup across every paid run whose pay period falls in a date range you choose, rather than one run at a time. From the Reports page, pick a From and To date (it defaults to the span of your full paid-run history, leaving out any payroll our tax partner voided) and generate.
Three things worth knowing about the range before you rely on it:
- Only runs with status Paid count. A run that's approved or still processing hasn't landed in this report yet, even though it would already show up in the payroll register or QuickBooks package.
- A payroll our tax partner voided after submission doesn't count either, since it paid nothing. One that had reached Paid isn't dropped silently, though: a note under the report names it, "Left out of these totals, because our tax partner voided it: [payroll]." (voided them when there are several), with each payroll's code and pay period.
- A run counts in full if its pay period overlaps your range at all — a run straddling a month boundary shows up in both months it touches. Runs are never split or prorated across the boundary.
The report is organized into sections, each with its own table:
| Section | What it shows |
|---|---|
| Summary | Gross, net, deductions, employee taxes, employer taxes, reimbursements, and representative payables, totaled across the range, plus union fringe when unions apply |
| Per payee | Every payee who appeared on a run in range, aggregated across all their runs — gross, deductions, employee taxes, net, and how many runs they were on. A Corrections column appears when at least one payee has a nonzero change to gross pay from amendment runs in the range, so those changes stay visible in the totals |
| Union benefits | When unions apply, every union fund touched in the range, split into employer-paid and withheld-from-payee amounts |
| Employer costs | Employer-side taxes, plus fringe benefits when unions apply, by name |
| Representative payables | One line per representative owed commission on a run in range — how many withholding lines fed it and the total payable |
| Child trust accounts | Each minor's Coogan trust activity — the statutory amount due, what's actually been allocated, and any shortfall between the two. Allocations are paid from net pay: direct deposit splits the payment, and the employer remits paper-check allocations |
| Runs in range | Every run included, with its type (regular, off-cycle, prepay, amendment) — an amendment shows which original run it corrects |
If your company has no union contracts and none of the included runs has union activity or a nonzero union amount, the report leaves out Union fringe, Union benefits, and fringe rows under Employer costs. Gross, net, taxes, deductions, reimbursements, representative payables, and child trust activity still appear where present. A nonzero union amount stays visible, even if another correction offsets it.
Only the Per payee table exports to CSV, via the Download CSV button; the other sections are for reading on the page.
1099 filing preview
Pick a calendar year (the list offers years with at least one paid run that our tax partner didn't void, and years whose only 1099 dollars were a fee or advance paid outside Greenroom) and generate. You get one row per recipient who had 1099-reportable pay that year — almost always a payee, but a representative (agent or manager) gets their own row too if they were paid a commission separately from the payee they represent, since that commission is the representative's own reportable income, not the payee's:
| Column | Description |
|---|---|
| Payee | The recipient's display name — the payee's name, or the agency/firm name for a representative row |
| Type | Employee, Loan-out, Contractor, Vendor, or Representative |
| TIN | Last 4 digits on file, or a missing flag if there isn't one |
| Forms | Which form(s) apply — NEC, MISC, or both (a representative's commission is always NEC) |
| Status | Ready to file, Needs info, or Below threshold |
| 1099-NEC / 1099-MISC | Totals for each form type |
| Total | Combined total for the recipient. Where part of it is a fee or advance the production paid outside Greenroom and recorded on the payee's Fee, advance & royalty card, the row adds "Includes [amount] paid outside Greenroom. Our tax partner didn't pay it and won't file it.", and the CSV splits that part into Paid outside Greenroom: 1099-NEC (not filed by our tax partner) and Paid outside Greenroom: 1099-MISC columns. A payment recorded with no fee or advance amount gets a note saying how to re-record it (Remove on save on the card, then Payment already made with the amounts) |
A payroll our tax partner voided after submission paid nothing, so none of its payments count here. When one that had reached Paid has a pay date in that year, the same note as the consolidated register's names it under the preview.
A recipient shows Needs info if they've crossed the filing threshold but are missing a TIN or a complete address — the report tells you which. A recipient is Below threshold if their total for the year didn't reach the reporting minimum, currently $2,000 per payee per form for payments made in 2026 or later (raised from the previous $600 floor by a change in federal tax law taking effect for the 2026 tax year). The report also flags whether your company itself is filing-ready — it needs an EIN and a complete address on file — and shows the January 31 deadline for getting recipient copies out.
Marking a payee W-9 not required takes their payroll payments out of this preview, on any payroll not yet approved and every one after. A payroll already approved or paid keeps the treatment it had, and a fee or advance recorded as paid outside Greenroom still counts. Our tax partner may still report a payment it disburses to them. See Do all vendors need a W-9?.
A payee row can also carry a Foreign — 1042-S badge next to its status. Those dollars were paid while a valid W-9 was on file, so they stay 1099-reportable exactly as shown; Greenroom blocks any further payment once a payee is flagged foreign, and doesn't itself withhold or file Form 1042-S, so confirm treatment with your tax advisor before filing on a row carrying that badge.
This is a preview, not a filing action
The 1099 filing preview is a dry run: it tells you who's ready and who isn't. It does not submit anything to the IRS or generate the actual forms. See Known Gaps — actually triggering year-end filings (1099s, W-2s, W-3, state annuals) isn't built yet.
Export via Download CSV, same as every other report on this page.
Where tax-filing reporting actually stands
Outside of the 1099 preview above, there's currently no report on the Reports page that shows your company's ongoing tax filings — quarterly federal returns, state withholding/unemployment returns, or W-2s. Our tax partner prepares and files these on your company's behalf; Greenroom just doesn't yet have a page that surfaces that filing status back to you.
If you need to confirm the status of a specific filing today, that's a conversation with your Greenroom account contact rather than something to look up here. For where your company's EIN, address, and filing authorizations are configured — which is what feeds the payer-readiness check above — see Tax Configuration.
Next steps
See Payroll Reports for single-run reports, Union Reports for fund remittance, Known Gaps for what's genuinely not built yet, or return to the Reports Overview.