Company Reports
The consolidated register — Greenroom's date-range, company-wide report — and where tax-filing reporting actually stands today
This page used to describe a 'Company Taxes' report — that report doesn't exist
There is no report card on the Reports page for company tax filings (941, NYS-45, W-2, and similar). This page now describes what's actually there: the consolidated register, Greenroom's company-wide rollup report, and the 1099 filing preview, which is the closest thing to a tax report that exists today. See Where tax-filing reporting actually stands below for the honest gap.
Consolidated register
The consolidated register is Greenroom's company-wide report — a rollup across every paid run whose pay period falls in a date range you choose, rather than one run at a time. From the Reports page, pick a From and To date (it defaults to the span of your full paid-run history) and generate.
Two things worth knowing about the range before you rely on it:
- Only runs with status Paid count. A run that's approved or still processing hasn't landed in this report yet, even though it would already show up in the payroll register or QuickBooks export.
- A run counts in full if its pay period overlaps your range at all — a run straddling a month boundary shows up in both months it touches. Runs are never split or prorated across the boundary.
The report is organized into sections, each with its own table:
| Section | What it shows |
|---|---|
| Summary | Gross, net, deductions, employee taxes, employer taxes, union fringe, reimbursements, and representative payables, totaled across the range |
| Per payee | Every payee who appeared on a run in range, aggregated across all their runs — gross, deductions, taxes, net, and how many runs they were on. A Corrections column appears if any amendment run touched anyone in the range, so corrections stay visible rather than blending invisibly into the totals |
| Union benefits | Every union fund touched in the range, split into employer-paid and withheld-from-payee amounts |
| Employer costs | Employer-side taxes and fringe benefits, by name |
| Representative payables | One line per agent or manager paid on any run in range — how many withholding lines fed it and the total payable |
| Child trust accounts | Each minor's Coogan trust activity — the statutory amount due, what's actually been allocated, and any shortfall between the two |
| Runs in range | Every run included, with its type (regular, off-cycle, prepay, amendment) — an amendment shows which original run it corrects |
Only the Per payee table exports to CSV, via the Download CSV button; the other sections are for reading on the page.
1099 filing preview
Pick a calendar year (only years with at least one paid run appear in the list) and generate. You get one row per payee who had 1099-reportable pay that year:
| Column | Description |
|---|---|
| Payee | Payee's display name |
| Type | Employee, Loan-out, Contractor, or Vendor |
| TIN | Last 4 digits on file, or a missing flag if there isn't one |
| Forms | Which form(s) apply — NEC, MISC, or both |
| Status | Ready to file, Blocked, or Below threshold |
| 1099-NEC / 1099-MISC | Totals for each form type |
| Total | Combined total for the payee |
A payee is Blocked if they've crossed the filing threshold but are missing a TIN or a complete address — the report tells you which. A payee is Below threshold if their total for the year didn't reach the reporting minimum, currently $2,000 per payee per form for payments made in 2026 or later (raised from the previous $600 floor by a change in federal tax law taking effect for the 2026 tax year). The report also flags whether your company itself is filing-ready — it needs an EIN and a complete address on file — and shows the January 31 deadline for getting recipient copies out.
This is a preview, not a filing action
The 1099 filing preview is a dry run: it tells you who's ready and who isn't. It does not submit anything to the IRS or generate the actual forms. See Known Gaps — actually triggering year-end filings (1099s, W-2s, W-3, state annuals) isn't built yet.
Export via Download CSV, same as every other report on this page.
Where tax-filing reporting actually stands
Outside of the 1099 preview above, there's currently no report on the Reports page that shows your company's ongoing tax filings — quarterly federal returns, state withholding/unemployment returns, or W-2s. Check, Greenroom's payroll and tax partner, is the system that actually prepares and files these on your company's behalf; Greenroom just doesn't yet have a page that surfaces that filing status back to you.
If you need to confirm the status of a specific filing today, that's a conversation with your Greenroom account contact rather than something to look up here. For where your company's EIN, address, and filing authorizations are configured — which is what feeds the payer-readiness check above — see Tax Configuration.
Next steps
See Payroll Reports for single-run reports, Union Reports for fund remittance, Known Gaps for what's genuinely not built yet, or return to the Reports Overview.