Payroll History
Viewing and filtering past payroll runs
Payroll history gives you a complete list of every run your company has created — draft or finished — with filters and a detail view for each one.
Accessing Payroll History
Navigate to Payroll to see the history list. It's the main payroll landing page, not a separate section.
History List View
| Column | Description |
|---|---|
| Run | The run's code (its identifier) |
| Type | Regular, Off-cycle, Amendment, or Prepay |
| Period | The pay period the run covers |
| Pay date | The check date |
| Status | See Payroll States — Draft, In review, Approved, Processing, Paying out, or Paid |
| Payees | Number of payees on the run |
| Gross | Total gross for the run |
| Net | Total net for the run |
There's no "Cancelled" or "Partially Paid" status — those don't exist in Greenroom's payroll lifecycle. See Payroll States for what each real status means.
Filtering
Two filters, both dropdowns: Status (any of the six run statuses, or all) and Year (any year you've run payroll in, or all). Filter state lives in the page URL, so a filtered view can be bookmarked or shared. There's no free-text search by name, date-range picker, or amount-range filter — status and year are the only filters.
The list itself has a fixed order — newest pay period first — rather than a user-selectable sort.
A run sitting at In review status sometimes shows as "Awaiting reviewer" instead. That happens when the run has been formally sent for a second person's approval — it's the same underlying status, just called out more visibly because it's now waiting on a specific person rather than sitting with its preparer.
Viewing a Run
Click anywhere on a run's row to open its detail page. A Draft run also shows a Resume button that jumps straight back into the run wizard instead of the read-only detail view, since a draft is still a work in progress.
For a finished run, the detail page is a read-only version of the same Payroll Summary screen you'd see while building the run — the full entry-by-employee breakdown, vendor and contractor payments, and totals, plus two buttons in the header: Register and QuickBooks package.
| Button | Contents |
|---|---|
| Register | Downloads the run's payroll register as a CSV |
| QuickBooks package | Opens Reports → QuickBooks package (QBD) with this run already selected, so you can generate or download its package from there — see QuickBooks Package |
This button used to be a dead link
Until 2026-08-23 it was labelled QuickBooks CSV and pointed at a report type that had been retired in July — clicking it opened the Reports page with nothing selected and downloaded nothing. It now lands on the package page for the run, and a check in the product scans every screen for links to retired report types so the same thing can't quietly happen again. If you're looking at an older build that still says "QuickBooks CSV", use Reports → QuickBooks package directly.
Best Practices
- Use the Status and Year filters together to narrow down a specific run quickly
- Resume draft runs from history rather than starting a duplicate
- Download the Register from a finished run's detail page for your own records rather than re-deriving totals by hand; the QuickBooks package button beside it opens the package page for that run
- Check for "Awaiting reviewer" on runs stuck at In review — it usually means the run is sitting with someone else, not that something's broken
Next Steps
See Reports Overview for the broader reporting system, or continue to Creating New Payroll to start a new payroll run.