Payroll Success and Completion
What the submit confirmation tells you, and where a payroll lives once it's on its way
Right after you submit
The approval that completes your company's required approvals submits the payroll automatically. An Admin, Payroll, or Approver teammate who did not prepare the run reviews the attestation before approving. Without an approval requirement, an Admin or Payroll teammate submits it.
Submitting opens a short confirmation card with a brief confetti burst, unless you prefer reduced motion.
- A checkmark and "Payroll [run code] submitted"
- The pay period, gross and net, and how many paper checks the run has (left out when it has none)
- What submitting numbered: "Any direct deposits were given payment numbers, and any fund and trust checks were numbered." A demo company's payroll adds "Personal checks are not numbered, because a demo payroll's checks are never printed.", and an amendment reads "An amendment gets no payment or check numbers." See Payment numbers.
- A line of context that depends on where the run landed: "Submitted for processing — this run flips to Paid automatically once the bank confirms the payout.", or, where Greenroom isn't connected to our tax partner, "Payments will disburse once payroll processing is connected — until then this records the run." On a demo company's payroll it reads "This demo run is recorded in Greenroom. No money moves."
- Three buttons: View run detail, Reports, and Dashboard
- A line about paper checks, if the run has any: "This payroll has N paper checks. Use Print checks below to prepare the PDF and print it on your check stock. Check numbers are assigned then." Where mailing is available for the production it reads "…Use Print checks below to print them on your check stock, or Mail checks to have them printed and mailed. Check numbers are assigned then." Once they've been mailed it reads "N checks sent to be printed and mailed." with a link to Follow them in the physical-check register. On a demo company's payroll it says "A demo payroll is never sent for processing, so no checks are printed." The Paper checks card sits below the confirmation; see Physical Checks.
If our tax partner voids the payroll after submission, this confirmation reads differently when you open it again: a warning mark and "Payroll [run code] was voided", with no line of context, because the payroll's red void notice above the card already says what happened (see Payroll Run Status).
If this environment or company moves no real money (a sandbox, a demo company, or no connection to our tax partner), the same notice the submit screen showed sits above the confirmation; see Will submitting actually move money?.
Submitted doesn't always mean Paid yet
Most submissions land on Paying out, not Paid — the confirmation screen says "submitted" either way. Money is already committed at that point; it's the bank's confirmation that's still pending. See Payroll Run Status for what that status means and what (if anything) you need to do about it.
If your company requires approval from someone other than the preparer, Send for approval doesn't submit anything: it lands on a Payroll sent for approval receipt instead, and the run waits as Awaiting reviewer until a colleague completes the required approval, which submits automatically. The receipt's next steps include the debit line, "Direct deposits and taxes are auto-debited from your account in one lump sum on [day], not on payday.", and "Payees are scheduled to be paid on [date]. If the approval deadline passes before the final approval, choose a new check date." (where no money moves, "No funds debit in this environment." and "No payees are paid in this environment; [date] is the recorded check date."). The run's final figures stay on the page under the receipt, with its Payroll funding summary card: Total to fund, and "Make sure [amount] is in your bank account." before the same debit line (see Payroll Totals). On a demo company's payroll the card's line reads "Demo estimate for the [date] check date. No money moves." If automatic submission is refused, Approved. Not submitted yet keeps the approval and names the reason; the recorded reviewer or an Admin or Payroll teammate can use Submit to Greenroom once it is resolved. See Payroll Run Status.
The permanent record: run detail
Once you move on from the confirmation screen, the run's lasting home is its own detail page, reachable anytime from Payroll History. It shows:
- A status pill matching the statuses in Payroll Run Status, and the pay period and check date and, for a paid run, the day Greenroom recorded it as paid (paid [date]). A voided payroll's header gives no paid day.
- The same breakdown you saw before submitting — funding panel, Paper checks card (when anyone is paid by paper check), headline totals, fee & tax breakdown, coding summary, and payments by union and payment type — now read-only, with each direct deposit's payment number on its payee's payment line. The platform fee shown is the one the payroll was submitted with, and once Greenroom has read the payroll's actual debit back from our tax partner, the funding panel shows that figure as Cash Required for This Payroll. See Payroll Breakdown and Details and Payroll Totals for how to read it.
- Two buttons at the top: Register, which opens the Reports page with this run's payroll register already generated (download the CSV from there), and QuickBooks package, which opens the package page with this run already selected — see QuickBooks Package
When shown, the union fringe figure links to a printable union-reports document. A company with no union contracts and a run with no union activity or money has no union money figures. If the figure is shown but the run has no union report, it reads No unions on this payroll.
Reports
QuickBooks packages, including their downloads, are managed by Admin teammates. Admin and Payroll teammates can print or mail paper checks; Approvers can read the check registers but cannot print, mail, or open check images and PDFs.
The full report catalog — payroll register, union remittance, QuickBooks package (QBD), consolidated register, and 1099 filing preview — lives on the Reports page, not on this confirmation screen. A run's reports become available once it's past Draft and In review; see Reports Overview for what each one covers and how to generate it.
Follow-up
A few things worth doing once a payroll is on its way:
- Confirm payees actually received their pay once the bank has settled it
- File any union reports with deadlines tied to this pay period
- Archive the reports you need for your own compliance or bookkeeping records
Next steps
See Payroll History to find this run again later, Reports Overview for the full reporting catalog, or Payroll Run Status if a run doesn't seem to be moving.