Representatives & Child Trust Payments
How agent, manager, and other representative commissions — and Child Trust allocations — flow through a payroll run
Neither of these is a payee type
Earlier versions of this page described "Agent," "Manager," and "Child Trust" as payee categories alongside Vendor and Contractor, shown in their own tabs during payroll. That's not how it works. A payroll run only ever has four payee types — Employee, Loan-out, Contractor, Vendor (see Payee types). Representatives and Child Trust are things you configure on one of those four payee types, and they're paid as a side effect of processing that payee's own payroll.
Representatives
A representative — an agent, manager, or other person representing a payee — is set up on the represented payee's own profile, not created as a separate payee. Configuration (contact and agency details, tax ID, fee percentages, the payee-approves-first invitation sequence) is covered in Representatives & Payment Direction; this page covers what happens once payroll runs.
How the fee is set up
Each representative on a payee's profile carries its own commission — a Performance percentage and a Rehearsal percentage, each calculated against that specific pay line. If a payee has more than one representative, each one's commission is calculated separately; they're never blended into a single combined rate.
Before Greenroom will actually withhold and pay a representative, the representative has gone through an approval sequence: the manager adds them, the payee is emailed to approve having that representative attached (or a manager can approve on the payee's behalf for a verbal approval), and only after the payee approves is the representative themselves emailed a link to supply their own tax and banking details. A representative's status reads Not sent for approval, Awaiting payee approval, Awaiting agent, or Complete depending on where it is in that sequence — a representative who hasn't reached Complete won't have their own payment details on file yet.
How it shows up on a run
| Where | What you see |
|---|---|
| The represented payee's own row (Employees & Loan-outs or Vendors & Contractors, wherever that payee is) | The commission appears as a line in that payee's Deductions box — it's withheld from their pay like any other deduction. |
| Vendors & Contractors step | A read-only Representatives card below the main table, showing one combined payable row per representative — every payee's withheld commission for that representative, added together into a single amount, regardless of which step the represented payees are actually on. |
That combining is deliberate: if the same agency represents three people in your cast, Greenroom cuts them one check for the run, not three. You can't edit or remove anything from the Representatives card directly — fix the source by updating the fee or the representative on the represented payee's own profile.
Commission missing or wrong?
Check the represented payee's profile first: is the representative's status at Complete? Is the fee percentage what you expect, on the correct line (performance vs. rehearsal)? The Representatives card only reflects what's configured there — there's nothing to fix on the run itself.
Child Trust (Coogan)
Child Trust is a statutory allocation for a minor performer — a portion of their gross earnings set aside in a blocked trust account, required in states with Coogan-style child performer laws. It's configured on the minor's own profile (see Child Trust Payments), and only applies to employees and loan-outs — never contractors or vendors, since it's tied to personal-services pay.
How it shows up on a run
A Child trust accounts card appears on the Employees & Loan-outs step (never Vendors & Contractors — see Adding Employees) whenever an included minor has a trust configured. It's read-only, listing the payee, the trust, and the amount allocated for the week, with a "short — carries" badge if the full statutory amount couldn't be covered from that week's pay.
The trust allocation is tracked, not yet actually split out
This is exactly what Greenroom's own Child trust accounts card tells you: allocations are computed on gross and earmarked from net, but disbursing that money to the actual blocked trust account via the check itself is a capability still being built. Until then, the payee's full check still goes to them as normal — Greenroom is calculating and tracking what should go to the trust, not yet separating it into its own payment. If you need the trust funded today, handle that transfer yourself outside Greenroom using the allocated amount shown here.
Best Practices
- Set up and get a representative to Complete status before the payroll run you need their commission on — an unapproved representative won't be withheld or paid
- If a payee has multiple representatives, double-check each one's performance and rehearsal percentages separately — they don't share a combined rate
- For Child Trust, confirm the allocation rate on the minor's profile isn't set below the statutory minimum without a contract that supports it
- Until trust disbursement is automatic, track allocated trust amounts from the Child trust accounts card and fund the trust account yourself
Next Steps
Continue with Payroll Summary to verify all payments, or see Payroll Breakdown for detailed payment information.